Policies and forms in one place

Find all the policies, forms and guidelines you’ll need to deliver the best care possible to YCCO members.

Determine patient eligibility

Provider Handbook

Language Access

Language access is an important part to increasing health equity in our community. The materials below have been created with the purpose to support all types of health care providers in meeting the language needs for YCCO members.

Language Access Guidance

Language Access Toolkit

Health Related Services (HRS)

Sometimes a member needs special health related services to improve their overall quality of life which are not covered under the prioritized guidelines. If a YCCO member needs special services, providers can request consideration of additional support for the member.

Flex Funds Request Form

COVID-19 Provider Materials

This guide acts as the single source for Oregon Medicaid provider guidance related to provision of services under Medicaid during the COVID-19 emergency declaration, as supported by:

• Oregon Administrative Rule (OAR) 410-120-0011 (Effect of COVID-19 Emergency Authorities on Administrative Rules) and
• Flexibilities approved by the Centers for Medicare & Medicaid Services (CMS), described on OHA’s page about Temporary Waivers and Flexibilities for Medicaid Programs during the COVID-19
  emergency.
• Click here to view the COVID-19 Medicaid Provider Guide.

Non-Emergent Medical Transportation (NEMT)

Members are eligible for non-emergency medical rides to their physical health, dental and behavioral health appointments. 

To assist a member in obtaining a ride or for more on this benefit call WellRide at 844-256-5720 Monday through Friday 7:30 a.m. until 6 p.m.

FamilyCore Referrals

FamilyCore is a community services network that connects parents with a broad support system to meet challenges head-on and to nurture strong families with children ages 0–5.

Providers can refer their patients to Yamhill FamilyCore or patients can refer themselves. The online form can be found here and is available in spanish. Providers can also download the FamilyCore program icon link for their desktops below.

FamilyCoreProgram

Prior Authorizations

Physical health

Find all the forms and information you need here for submitting prior authorizations for physical health services, including diagnostic and treatment procedure codes.

How to submit a prior authorization (PA)

Submit a prior authorization request for medical services electronically in the provider portal (CIM), or complete the Prior Authorization Request form that can be faxed to the UM Team.   Information about what services require preauthorization is located in CIM. Transplant services require a special PA Form below is the link to this form.

YCCO PA list (active and termed) as of 09152023

YCCO Physical Health PA Request Form

TIPS FOR SUBMITTING A PA

TRANSPLANT PA REQUEST

TRANSITIONS OF CARE PA FORM

Diagnostic and Treatment Procedures

For a complete list of diagnostic and treatment procedures (CPT code grid) please see the Provider Services tab in CIM. There are certain ancillary guideline notes that apply to services (e.g. tobacco cessation for elective procedures). You must submit authorizations for some types of imaging via AIM please use the link below for access and to submit a request.

Guidelines for requesting medical management service authorizations are outlined below. Initially, check current and active Prior Authorization list (see below) to see if procedure code is noted.

1. If procedure code is on the Prior Authorization list, then submit Prior Authorization request via CIM.
2. If procedure code is NOT on the Prior Authorization list, then check prioritized line (providers can use the Line Search tool within CIM)
   1. If procedure code and diagnosis are funded and above the line, then no prior authorization is needed.
   2. If procedure code and diagnosis are funded and above the line, but guideline notes indicate medical criteria must be met to provide services (e.g. tobacco cessation for elective procedures), then prior authorization is needed.
   3. If procedure code and diagnosis are not funded and fall below the line, or are not ranked (“no results found” in CIM), then submit prior authorization request via CIM and note on the request “benefit exception review for medical necessity consideration”.

GO TO CIM

How to get authorization for Durable Medical Equipment (DME)

Guidelines for DME are the same as all other medical management services.

• Check current and active PA list within CIM or YCCO’s website
  a) If procedure code is on the PA list, then submit PA request via CIM
  b) If procedure code is NOT on the PA list, then check prioritized line
  c)  Check prioritized line (providers can use the Line Search tool within CIM)
• If procedure code and diagnosis are funded and above the line, then no PA is needed
• If procedure code and diagnosis are funded and above the line, but guideline notes indicate medical criteria must be met to provide services (e.g. Tobacco cessation for elective procedures), then PA is needed
• If procedure code and diagnosis are not funded and fall below the line, or are not ranked (“no results found” in CIM), then submit PA request via CIM if services require a benefit exception review for medical necessity consideration

Behavioral Health

To submit prior authorizations for behavioral health, use the forms and information listed here. Behavioral health includes chemical dependency, mental health and wraparound services.

Behavioral Health Updates

Yamhill Community Care (YCCO) is integrating behavioral health and physical health administrative functions through the expansion of its existing contract with Providence Plan Partners (PPP), effective January 1, 2022.

To learn more about our behavioral health integration please click on the FAQ document below.

BH Provider FAQ Tech Resource_12.03.21

YCCO BH PA Grid 01072022

Beginning January 1st, 2022 the following fax forms must be used:

ABA Fax Form – YCCO

BH HLOC Fax Form – YCCO

BH Outpatient Fax Form -YCCO

TMS Fax Form – YCCO

Wraparound services

Wraparound services help youth and their families accomplish healthy lifestyle goals. They include a planning process with a series of steps to help young people grow up in their homes. People from various parts of a family’s life are brought together. That could include a care coordinator or a family or youth support partner who understands the challenges the youth and family are facing.

Learn more

Downloadable PDFs:

Wrap Referral Form

• Use this form to request wraparound services for a member.

Barrier Submission Form

• Use this form to report any barriers families may be experiencing in receiving wraparound services. Reports will be reviewed by a practice workgroup who will work to identify solutions to barriers.

Barrier Resolution Process Diagram

• Learn more about the barrier resolution process.

Dental Health

Find all the forms and information you need here to submit prior authorizations for dental health services administered by Capitol Dental Care by going to the Capitol Dental Care website.

Visit Capitol Dental Care

Medications Preauthorization (PA)

Some medications require preauthorization. Search for the medication in the formulary, it will indicate if the medication requires a pre-authorization.

The formulary link provides all necessary forms and additional information related to pharmacy services as well as a printable formulary.

Pharmacy PA Form

Traditional Health Workers

If you are a THW provider and are interested in joining our provider network please email us at providerrelations@yamhillcco.org. 

Download the documents below to learn how to become a THW provider  with YCCO in your specific area of service.

CHW Billing Guidance_FINAL 2021

Doula Billing Guidance_YCCOFINAL_2021

PSS Billing Guidance_FINAL 2021

PWS Billing Guidance_Final 2021

THW Integration Toolkit

Tip Sheet for Support and Supervision of THWs

Traditional Health Worker Toolkit

Wellness Programs for Members

Persistent Pain Program: The PPP is an 8-week class combining pain management education and movement therapy.

PPP Program Materials: BrochurePersistent Pain Program Referral Form medical release